Supplier Representative Privacy Notice

Personal Data notice 

This notice provides information about the processing of your personal data by the Volvo Group.

The Volvo Group may process personal data about you, if you are or have been an individual, or the employee of a company, that has bought or rented a product or service offered by one of the companies belonging to the Volvo Group. In this case, please read out Customer notice. 

If you are or have been an individual, or the employee of a company, that has sold or rented a product or service to one of the companies belonging to the Volvo Group, we might process personal data about you. In this case, please read our Supplier notice.

If you are or have been the driver of a vehicle, or the operator of a construction machine, sold or produced by one of the companies belonging to the Volvo Group, we might process personal data about you. In this case, please read our Driver notice.

If you are or has been employed by a Volvo Group company or has been engaged as a consultant, we may process personal data about you. In this case please read our Employee or Consultant notice. 

Identity and contact details of the controller and data protection officer

Volvo Lastvagnar AB, Volvo Bussar Aktiebolag, Volvo Construction Equipment Aktiebolag, AB Volvo Penta, Renault Trucks Defense, Renault Trucks SAS, Volvo Financial Services Aktiebolag, and AB Volvo (“VOLVO”), as controllers of personal data, are responsible for the processing of personal data that relate to you under applicable data protection laws and regulations.

If you have questions regarding the processing of your personal data, please contact VOLVO’s data protection officer at DPO_Office [at] volvo [dot] com or by post or phone at:

AB Volvo, Att: Data Protection Office, Dept AA14100, VLH, SE-405 08 Göteborg, Sweden  

+46 (0)31 66 00 00 

VOLVO will process all or part of the following categories of personal data:

 

Supplier representative contact data, such as name, workplace address, e-mail address, telephone number.

 

Organizational data, such as company name, job position, place of work, country

 

IT-related data, such as user-ID, passwords, log-in details as well as data and logs about your usage of VOLVO’s IT applications or services

 

If you are a sole trader VOLVO may also process:

 

Financial data, such as credit or payment information and bank account details.

 

Contractual data, such as purchase orders, contracts and other agreements between you and VOLVO

 

Legal basis and purposes of the processing

 

VOLVO will process your personal data based on:

 

Legitimate interests. VOLVO’s legitimate interests include the interest to manage its daily operations according to lawful and fair business practices, including managing its relationships with its suppliers in order to perform contract(s) to which you or your employer is a party and/or to take steps necessary prior to entering into a contract with you or your employer. Example, VOLVO will need to know your preferred language, to be able to communicate properly with you in day to day activities.

 

VOLVO will process your personal data for the following purposes:

 

To be able to communicate with your employer in order to manage VOLVO´s relations to its suppliers, in order to perform contract(s) to which you or your employer is a party and/or to take steps necessary prior to entering into a contract with you or your employer.

 

If you are a sole trader VOLVO will process financial data in order for you to get paid.

Some personal data is necessary in order for VOLVO to interact with its suppliers for business purposes. Not providing personal data will inhibit the handling of the products and services that you or your employer might expect from VOLVO. 

VOLVO will normally not share your personal data with anyone outside of the Volvo Group, unless required by law or regulation. However, VOLVO may, if necessary to fulfill the purpose for processing the personal data, share your personal data with other Volvo Group company, including company outside of EU/EEA. Volvo may also, if necessary to fulfill the purpose for processing the personal data, share your personal data with third party suppliers, including supplier outside he European Union or the European Economic Area (EU/EEA),. VOLVO will secure that appropriate safeguards are in place which provide adequate levels of protection of your personal data as required by applicable data protection laws. For example, this may include the use of intercompany or external data processing agreements based on EU approved Standard Contractual Clauses or EU-US Privacy Shield or such other mechanisms as have been recognized or approved by the relevant authorities from time to time. If you have questions about the transfer, please contact VOLVO’s data protection officer.

VOLVO will keep your personal data as long as required to fulfill its legal or contractual obligations taking into account for example the contractual period, warranty and product liability requirements, and no longer than is required for VOLVO to fulfill the purposes for which the personal data was collected.

You have the right to request from VOLVO information about the personal data processed about VOLVO and access to such personal data. You also have a right to request rectification of your personal data if this is incorrect and request erasure of your personal data. Further, you have a right to request restriction of the processing of your personal data meaning that you request VOLVO to limit its processing of your personal data under certain circumstances. There is also a right for you to object to the processing based on legitimate interest or processing for direct marketing. You have as well the right to data portability (transfer of your personal data to another controller) if VOLVO’s processing if your personal data is based on consent or contractual obligation and is automated.

 

You also have the right to lodge any complaints you may have regarding VOLVO’s processing of your personal data to a supervisory authority. For more information about these rights and how to exercise them, please contact the VOLVO data protection officer.

 

More information about Data Subject Rights