OFFICIAL RULES

PURPOSE

 The 2014 Safety Award honors two fleets in North America for their commitment to safety & accident prevention.

ELIGIBILITY
  • Only fleets operating at least five Class 8 tractor units in the United States or Canada are eligible.
  • Only fleets operating with at least one Volvo tractor are eligible.
  • Only fleets with a minimum satisfactory safety rating with Federal Motor Carrier Safety Administration will be considered.
  • Entrants operating more than one subsidiary/affiliate/division should submit a single entry reflecting aggregate mileage for all such subsidiaries/affiliates/divisions within the company.
  • Only fleets that operate in the truckload industry and have operating authority in the United States, Canada or Mexico will be considered.
  • You must agree to have pertinent records audited by an independent, qualified, objective auditor of Volvo Trucks’ choosing.
  • Only fully completed applications will be considered. The application must be received no later than 11:59pm Eastern Time on July 31, 2014.
  • If selected as the winner, you must agree to the following obligations:
    • Have a Volvo Trucks representative at your facility for one day between September 1st – September 15th, 2014 to shoot a promotional video that will be shown on all Volvo Trucks owned websites as well as some partner websites.
    • Have a maximum of two company representatives at the 2014 American Trucking Association Management Convention & Exhibition at the San Diego Convention Center in San Diego, CA from October 4 – 7 at which time the safety award will be presented.
  • Previous Volvo Safety Award winners are not eligible to win.

 

DIVISIONS & AWARDS

The program consists of awards in two divisions (one in each) and is based on driving records from calendar year 2013.

  • Division 1: Total Miles less than 20 Million
  • Division 2: Total Miles greater than 20 Million  
  • Entrants operating more than one subsidiary/affiliate/division should submit a single entry reflecting aggregate mileage for all such subsidiaries/affiliates/divisions within the company.
  •  Each division winner will receive:
    • $25,000 to build their safety program
    • Plaque of recognition
    • Press conference at the annual American Trucking Association Management Conference & Exhibition
    • Professionally produced fleet profile video on the Volvo Trucks website 
  • All awards will be paid directly to the company named in the entry application and not to any individuals submitting on behalf of the company.


    JUDGING CRITERIA

  • Applications will be judged on their accident frequency rates and their efforts towards accident prevention in 2013.
  • The accident frequency will make up 60% of the overall judging weight. The efforts towards accident prevention will make up the remaining 40% of the overall judging weight.
  • Awards will be given to the highest scoring fleet in each division of competition based on a total combined score (accident frequency rate and accident prevention efforts). Awards will be given to the highest scoring fleet in each division of competition based on a total combined score (accident frequency rate and accident prevention efforts).
  • Judges may use overall mileage traveled as a means to break tie scores.
  • Winners will be selected by a panel of impartial judges whose selections, in all instances, will be final.

Reporting of Mileage & Accidents (60%)

  • The reporting of mileage and accidents shall be in conformity with “The American Standard Method of Reporting and Measuring Motor Vehicle Fleet Accident Experience” published by American National Standards Institute.
  • Mileage is intra- and interstate as reported on the carrier’s International Fuel Tax Agreement (IFTA) quarterly forms for the months of January 2013 through December 2013. If you operate outside the United States, the miles run outside the U.S. must be included in the total mileage and all accidents, whether they occur within or without the U.S., that meet DOT recordable criteria must be included. Additionally, other documents may be required during the verification and auditing process if you operate outside of the U.S.
  • Mileage for your entry will be verified against the quarterly International Fuel Tax Agreement (IFTA) mileage reports on file at your company. The visiting auditor will simply review the total mileage and verify that mileage against the total mileage on your entry form. The auditor may require other supporting documents, within reason, to verify annual mileage. If you operate outside the U.S., the miles run outside the U.S. also count and other documents may be required to complete the verification process.
  • The number of DOT recordable accidents will be verified by comparing a current copy of the carrier’s profile against the accident register/insurance loss run reports/actual accident reports as written in Section 390.15 (b). The auditor may require other supporting documents, within reason, to verify DOT recordable accidents. If you operate outside the U.S., accidents occurring outside the U.S. will also be counted using the same standard.
  • The 2014 Volvo Fleet Safety Award contest is based on driving records from calendar year 2013.
  • Mileage is the total number of miles operated by motor vehicles under their own power.
  • Miles operated on public roads and private property is included.
  • Odometer or recorded trip mileage are acceptable. Mileage computed by fuel consumption, hours of service, average speeds or any other means are not acceptable.
  • Accidents on private and public property must be reported, regardless of whether they are single or multiple vehicle accidents.
  • Any accidents involving injury, fatality or property damage of any amount must be reported.  Who was injured, what property was damaged or to what extent, where the accident occurred or who was responsible is not a factor.
  • Accidents involving a properly parked vehicle of the applicant should not be reported.
    •  A properly parked vehicle is one defined as completely stopped in a designated safe, legal space, with brakes set; wheels chocked, if needed; and doors closed if, when open, the doors extend beyond the vehicle limits.
  • The accident frequency rate of applicants shall be determined on the basis of the number of accidents per 1,000,000 vehicle miles determined by the following formula:

Number of Accidents x 1,000,000 miles / Total Mileage = Accident Frequency Rate

The same formula applies to carriers reporting both less than or greater than 20,000,000 miles. All applicable information must be recorded on the report form. In the event an applicant has had no accidents during the year, the words “no accident” must be inserted in the accident column of the report.

NOTE: US DOT RECORDABLE ACCIDENT = An “accident” required to be recorded is defined in Title 49, Code of Federal Regulations, Section 390.5 as: “An occurrence involving a commercial motor vehicle operating on a highway in interstate or intrastate commerce (as defined in 390.5) that results in:

1) A fatality;
2) Bodily injury to a person who, as a result of the injury, immediately received medical treatment away from the scene of the accident; or
3) One or more motor vehicles incurring disabling damage as a result of the accident, requiring the motor vehicle(s) to be transported away from the scene by a tow truck or other motor vehicle.

The definition of accident as defined above will be used for entrants from both the US and Canada. Each applicant shall make its company safety records available to contest judges for auditing purposes upon request.

Additional Judging Criteria (40%)

  • Applicants will also be judged on accident prevention. Outline in a separate typed document any steps your company takes to prevent accidents. This includes but is not limited to safety classes, training courses, and incentive programs.
  • Applicants are also encouraged to include any literature or manuals distributed to their drivers. A written letter from an associate in or related to the trucking industry (i.e. driver, mechanic, customer, or peer at another transportation company) commenting on your company’s safety efforts should be included in your entry.

All entries must be returned no later than July 31, 2014.