VOLVO may process the following categories of personal data. Please note that it is not necessarily so that VOLVO will process all the personal data listed below. Please note that the examples listed under each category are not exhaustive.
Individual data, such as name, date of birth, social security number (or equivalent), gender, nationality, preferred language, marital status, photo
Organizational data, such as employee number, job description, position, place of work, business unit, department, manager, direct reports
Contact data, such as work address, home address, email, telephone number
Compensation and benefits data, such as salary, salary reviews, tax deductions, pension information, bank account details
Employment administration data, such as employment contract and other agreements between you and VOLVO, applications or other forms regarding e.g. parental leave, information about hiring date and termination date
Time data, such as working hours, worked time, vacation, leaves of absence (parental leave, sick leave etc.)
Union membership data, if applicable and relevant
Security data, such as access cards, access rights and use of access cards and access rights
Health and safety data, such as information about sick-leave, rehabilitation plans, work related incidents, health examinations
Manufacturing/repair/service data, such as tracking and logging of activities undertaken by you in connection with manufacturing, maintenance, repair or service on vehicles
Performance and evaluation data, such as evaluations, assessments and disciplinary records, if any
Competence data, such as learning records and training activities
Travel administration data, such as information on business trips, booking details, passport number, company credit card number, travel invoices and allowances
Help desk and support data, such as questions from you/your manager/HR relating to your employment or IT-equipment or support provided to you in relation to the same
IT-related data, such as user-ID, passwords, log-in details as well as data and logs about your use of VOLVO’s IT equipment, application or services, as per VOLVO’s IT policies, as applicable from time to time
It is specifically noted that union membership and some aspects of health and safety data are regarded as Sensitive Data under the applicable data protection laws and shall be handled with extra care. It is specifically noted that Sensitive Data must only be processed in case of legal obligation, authorized by collective bargaining agreement and/or explicit consent.
Please also note that certain vehicle generated data (for example vehicle/chassis number, signals etc) are automatically generated when you use a Volvo-owned product, for example a truck. However, VOLVO does not use such data unless the usage is linked to testing activities, solving quality issues or product development purposes. Please note that this section does not refer to company cars.
VOLVO may also process limited amount of personal data (name and contact details) of persons indicated by you as persons to be contacted by VOLVO in case of emergency. In some countries, next of kin data may also be processed for certain purposes relating to benefits and/or labour law requirements.